Without having the right group of suppliers you will not be able to get the best results from your spot-buy exercise.
Ask yourself these basic questions:
1. Who are my spot-buy freight partners?
2. How many spot-buy freight partners do we need?
3. What are the capabilities of my spot-buy freight partners?
Who are my Spot-Buy Freight Partners?
Your spot-buy freight partners are most often your regular logistics service providers. These can be your freight forwarders, local carriers or specialized providers. Even if you only work with them for regular contracted freight, they are always keen to quote on spot-buy freight. However, even if you are in contact with a regular partner the contact persons can be very different, therefore it is always good to ask your providers to ensure you have the right contacts on file.
How Many Spot-Buy Freight Partners do we Need?
Something that we get asked regularly is: “What is the optimum number of providers to invite for a spot-buy quote?” The answer varies, depending on several factors. Firstly, how many quotations do you want/need to receive? Many corporates have the basic 3-quotes rule as required in their standard compliance process. Secondly, how are you organizing your spot-buy quoting? Is it a manual or automated process? Data from our Spot-Buy Freight Quoting 2019 report shows that the ideal number of providers to invite is between 4-9, which can be tedious if you are managing your spot-buy freight quoting manually. Often many face limitations on the number of providers they can invite, realizing the efforts to request and compare quotes manually might outweigh the results from the exercise.
What are the Capabilities of my Spot-Buy Freight Partners?
This question is best answered by your logistics partners, but it does help to verify with the data you capture. Unfortunately we still see a lot of logistics providers that say “yes” to basically everything, regardless of lane, freight mode or speciality. Your spot-buy freight data will tell you the truth, if you capture and review this well. We cannot advise strongly enough to only invite logistics providers for their true capabilities based on freight mode and geographical strengths. You won’t go to a butcher for a surgery, neither should you ask a road freight provider for an air freight quote.
This saves time and improves the quality of the quote and the actual shipment. If your spot-buy freight quoting process is automated you will be able to analyze which provider is truly good at what freight mode and in which area.